For clarity on anything below, please feel free to contact:
Carpet Tape:
All carpet tape must be removed and any charges for the removal of carpet tape left on the floor at the end of breakdown will be passed direct to exhibitors. The charge will be £32.00 per linear metre. You must ensure your contractor is aware of this ruling.
A full guide to exhibiting at Aesthetic Medicine with essential information for all exhibitors including: Venue information, event timetable and checklist, useful contacts, information on your standbuild etc etc
**Olympia now operates the Voyage Control system** You must book a slot for buildup and breakdown in advance using the Voyage Control system.
Order venue services directly with Olympia online.
Order catering, rigging, piped services, internet & telecoms and additional cleaning services
Order directly with Showlite online.
The online ordering service covers the full range of Showlite services including electrics and lighting, graphics, furnishings, floor coverings and shell scheme extras.
t: +44 (0)1264 365550
e: exhibitorsales@showlite.co.uk
A set of step-by-step guides on activating, setting up and then adding staff to your ShowHub for exhibitor badges, as well as how to take advantage of the in-built QR code and data capture functions.
Help us get information to the right people by submitting contacts for your stand.
Due 10th April
Compulsory for all exhibitors; it must cover the open period as well as build and breakdown. This form now also contains the Health & Safety Declaration.
Due ASAP.
It is a legal requirement that you read and circulate this before coming on-site. It contains key health and safety information for the Venue, but is also your key to accessing the halls - you will be given a wristband on-site provided you have read the Site Induction.
Due 10th April
Compulsory for Space-only exhibitors. Complex stands will incur a Certification Fee - refer the Technical Manual for more.
Compulsory for exhibitors who will be conducting treatments. Due 7th April.
If you are unsure whether you need a Treatment Licence, or need guidance on completing the application, refer to 'Practitioner Registration' in the Technical Manual.
Overseas visitors can request an invitation from the Organisers to aid their Visa application.
Due ASAP.
Declare your use of radio microphones, or request a Music Licence.
Event Express
T: +44 (0)1905 732 737
E: reservations@eventexpressuk.com
Carton Walcott
T: +44 (0)20 8830 5461
E: carlton@europresentations.co.uk
Olympia F&B are the official caterers who have sole rights over all catering and hospitality catering activity at Olympia London.
All food & beverage that will be used as stand catering or hospitality catering must be purchased from them.
For information on hospitality, event catering and stand deliveries, contact:
Connie
e: constance.pope@olympia.london
Due 11th April
Order directly with Showlite online. The online ordering service covers the full range of Showlite services including electrics and lighting, graphics, floor coverings and shell scheme extras.
t: +44 (0)1264 365550
e: exhibitorsales@showlite.co.uk
Due 24th April
DSV
Carla Cook
T: +44 (0)121 780 2627
E: carla.cook@dsv.com
Olympia London
Event IT
t: +44 (0) 20 7385 1200
e: saleseventit@olympia.london
Due 16th April
Rigging is not permitted without the express permission of the organisers.
Any permitted rigging, including fixing of signage, must be carried out by Olympia Events rigging service provider:
Georgina Forester
T: 07958 561313 / 020 8993 0066
