Aesthetic Medicine London 2026 Exhibitor Manual

For clarity on anything below, please feel free to contact:

ops@thepbgroup.com 

 

Carpet Tape: 

All carpet tape must be removed and any charges for the removal of carpet tape left on the floor at the end of breakdown will be passed direct to exhibitors. The charge will be £32.00 per linear metre. You must ensure your contractor is aware of this ruling.

Information & Guides

A

Technical Manual

A full guide to exhibiting at Aesthetic Medicine with essential information for all exhibitors including: Venue information, event timetable and checklist, useful contacts, information on your standbuild etc etc

B - TBC

Event Timetable

Access and open times for the venue.

C

Exhibiting Checklist

A useful lists of tasks and deadlines to help you prepare for the show.

D

Venue Information

Visit the Olympia website for more on visiting, exhibiting, and the local area.

E

Olympia Emergency Procedure

What to do in an emergency.

F

Olympia Safety Information

Information relating to your safety at Olympia.

G

Getting to Olympia

Find the best route to the Venue.

H

Loading & Unloading slots

**Olympia now operates the Voyage Control system** You must book a slot for buildup and breakdown in advance using the Voyage Control system.

I

Order with Olympia online

Order venue services directly with Olympia online. 

Order catering, rigging, piped services, internet & telecoms and additional cleaning services

J -TBC

Order with Showlite online

Order directly with Showlite online. 

The online ordering service covers the full range of Showlite services including electrics and lighting, graphics, furnishings, floor coverings and shell scheme extras.

t: +44 (0)1264 365550

e: exhibitorsales@showlite.co.uk

 

K

ShowHub guide - step-by-step

A set of step-by-step guides on activating, setting up and then adding staff to your ShowHub for exhibitor badges, as well as how to take advantage of the in-built QR code and data capture functions.

Compulsory Forms

1

Submit your contacts

Help us get information to the right people by submitting contacts for your stand.

2

Risk Assessment

Due 10th April

Compulsory for all exhibitors; it must cover the open period as well as build and breakdown. This form now also contains the Health & Safety Declaration.

3

Site Induction

Due ASAP.

It is a legal requirement that you read and circulate this before coming on-site. It contains key health and safety information for the Venue, but is also your key to accessing the halls - you will be given a wristband on-site provided you have read the Site Induction.

4

Stand Plans

Due 10th April

Compulsory for Space-only exhibitors. Complex stands will incur a Certification Fee - refer the Technical Manual for more.

5

Fascia Nameboard

Due 17th April

Compulsory for all Shell Scheme exhibitors.

6

Practitioner Registration

Compulsory for exhibitors who will be conducting treatments. Due 7th April.

If you are unsure whether you need a Treatment Licence, or need guidance on completing the application, refer to 'Practitioner Registration' in the Technical Manual.

7

A-Z of Treatments

An A-Z of licensable treatments from Newham Borough Council.

8

Visa Invitation Letter

Overseas visitors can request an invitation from the Organisers to aid their Visa application.

Forms

9

Using a PA system, playing Music or Video

Due ASAP.

Declare your use of radio microphones, or request a Music Licence.

A-Z Contractors

1

Accommodation - Event Express

Event Express
T: +44 (0)1905 732 737
E: reservations@eventexpressuk.com

2

AV Hire - Euro Presentations

Carton Walcott
T: +44 (0)20 8830 5461
E: carlton@europresentations.co.uk

3 - TBC

Carpet - Showlite

Showlite

t: +44 (0)1264 365550

e: exhibitorsales@showlite.co.uk

 

4

Catering - Olympia

Olympia F&B are the official caterers who have sole rights over all catering and hospitality catering activity at Olympia London. 

All food & beverage that will be used as stand catering or hospitality catering must be purchased from them.

For information on hospitality, event catering and stand deliveries, contact: 

Connie

e: constance.pope@olympia.london

 

5

Electrics - Showlite

Due 11th April

Order directly with Showlite online. The online ordering service covers the full range of Showlite services including electrics and lighting, graphics, floor coverings and shell scheme extras. 

t: +44 (0)1264 365550

e: exhibitorsales@showlite.co.uk

 

6

Freight & On-site Logistics - DSV

Due 24th April 

DSV
Carla Cook
T: +44 (0)121 780 2627
E: carla.cook@dsv.com

7 -TBC

Furniture - Showlite

Showlite

E: furniture@showlite.co.uk

t: +44 (0)1264 365550

 

8

Graphics - Perton Signs

Mark Perton
T: +44 (0)208 992 5775
E: pertonsigns@pertonsigns.co.uk

9 - TBC

Graphics - Showlite

Showlite

t: +44 (0)1264 365550

e: exhibitorsales@showlite.co.uk

 

10

Internet & Telecoms - Olympia

Olympia London

Event IT

t: +44 (0) 20 7385 1200

e: saleseventit@olympia.london

w: https://www.olympia.co.uk/exhibiting/book-it-connections 

11

PDQ Hire Wireless Terminal Solutions

Due 30th April

12

Piped Services - Olympia London Venue Services

Due 24th April

 

13

Rigging - Olympia London Venue Services

Due 16th April

Rigging is not permitted without the express permission of the organisers.

Any permitted rigging, including fixing of signage, must be carried out by Olympia Events rigging service provider:

Georgina Forester

T: 07958 561313 / 020 8993 0066

E: georgina@outbackrigging.com

14

Staffing - Promo House Staffing

Promo House Staffing

t: +44 (0)1327 358158

e: hello@promohousestaffing.com

w: www.promohousestaffing.com

15 -TBC

Standfitting & Additional Extras - Showlite

t: +44 (0)1264 365550

e: exhibitorsales@showlite.co.uk

 

 

 

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